eyevip Meeting

In eyevip you'll find everything you need to conduct a professional virtual conference.

eyevip Meeting is a standalone product that can be easily connected to your eyevip. To do so, you set up your session in eyevip Meeting and enter the generated link in the settings of your event within eyevip. Once this has been done, you can invite your guests as usual. Thanks to the virtual check-in function, you'll know after the event which guests have attended your virtual meeting.


Table of Contents


Schedule your meeting in eyevip Meeting

Click on 'schedule meeting' and configure your meeting with the following framework:

  • Meeting topic
  • Meeting room
  • Date, time an duration
  • Recurring session (daily, weekly, monthly)
  • Meeting type (standard or confidential, audio only, webinar with 3 presenters and up to  50 participants)
  • Additional options (agenda, send documents, email address of meeting participants)
  • Password (optional)


Meeting Type

  • Standard: Up to 5 participants, audio, video and split screen are end-to-end encrypted and shared with the server.
  • Confidential: Up to 5 participants, audio, video and split screen are end-to-end encrypted. With the exception of metadata, nothing is shared with the server.
  • Audio only: Up to 30 participants, audio and split screen. All data is encrypted and shared with the server.
  • Boardroom: Up to 30 participants, audio, video and split screen and all data is shared encrypted with the server. The session can be recorded.
  • Webinar: Up to 3 presenters and 50+ participants (audio only, 250+) audio, video, split screen and all data is shared encrypted with the server. The session can be recorded


Options

  • Finding a meeting date: The session organizer can ask participants about their availability for a meeting. For this, a survey can be created and sent to other participants.
  • Upload and send documents: When schedule a session, you can upload documents or add them to the session from the documents folder (if they have been added to the library in advance via 'documents').
  • Schedule meetings in advance: Secure your meeting room by scheduling meetings in advance.
  • Change your meeting: Update your meeting and send the change automatically to all participants. This is only possible if the email addresses of the participants are registered in eyevip Meeting.
  • Automated sending of all documents: After the meeting, documents, sketches, chats and minutes are automatically sent by mail. This only works if the participants are invited via eyevip Meeting.


Settings in eyevip

Create an event in eyevip and configure the following parameters in the event settings:

  • Activate the option Virtual attendance 
  • Select the option 'Integrate livestream via' 'URL forwarding'
  • Copy the link you generated, when creating the meeting under 'Livestream URL'





Meeting link in eyevip Meeting

In eyevip Meeting you'll find the generated link, which you have to insert in the event settings within eyevip.




Invite Participants

Communication with the participants takes place over the created event in eyevip. The link to the meeting is automatically sent along thanks to the mail reminder before the live stream. More about invitations sent with eyevip can be found in the section Emails and Landingpages. 


Test your device and the connection

To avoid any unnecessary surprises when logging into your meeting, test your device and connection beforehand. Recommend your participants to do the same.

You can find more information here.


Share your screen during the meeting

Show your screen content to other participants - e.g. to present a program - by selecting the 'Screen' tab and clicking on the red field with the screen.




Other options during the meeting

  • Agenda: Define the schedule and program before the meeting so participants can see what you want to talk about.
  • Upload documents: Upload documents at the time of creation or later during the meeting. The documents can be viewed by everyone and text passages can be marked with a highlighter.
  • Whiteboard: Every participant can share his/her remarks.
  • Group chat: Text messages can be exchanged among one another. Participants can communicate bilaterally in private mode.
  • Minutes: The discussed points and decisions can be recorded in the minutes.


Did this solve your problem?